Exhibits & Sponsorship

Satellite Symposia Checklist

Thank you for hosting a Satellite Symposium at THSNA 2020 in Chicago. This page contains information regarding your session as well as important requests for information.

Session Information

Satellite symposium information will be posted on the THSNA website here: https://www.thsna.org/2020/program-satellite.php. In order to include your session details, please send the following information to lorena@thsna.org. All session information is due by January 30.

  1. Session Title
  2. Name of Host Organization/Company as it Should Appear in the Program
  3. Logo of Host Organization/Company
  4. Session Description (less than 200 words)
  5. Continuing Education Information (will you be offering educational credits for your program?)
Staff Registrations

Each company sponsoring a satellite symposia/product theater is entitled to four full conference registrations. Please contact info@thsna.org to receive your codes. Conference registration codes must be applied by April 1.

Exhibit Directory Information

Please be sure to log into your exhibit account and add your company's most current description and a logo to ensure that your directory listing is correct. All company profile information is due by January 30.

Set-up & Signage

Each session room will be set for approximately 225 attendees in classroom style, space permitting. THSNA will provide a digital sign outside of your session room including your event information and logo. You are permitted to provide any additional signage to be displayed outside of your session room immediately prior to the program.

Exhibitor Ancillary Meetings/Event Space

THSNA 2020 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. *Room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE. *If you require meeting space, please contact us by January 10, 2020.

Door Drop

The combined hotel room door drop is scheduled for Wednesday, April 22. Please let us know by April 1 if you choose to participate. Participants are allowed a one page/double sided with pocket, max size: 8.5 x 11. All artwork and content must be approved by THSNA; Please allow 72 hours for approval. 1000 pieces will be needed. Once approved, please send to the Hotel no later than Friday, April 17 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2020 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America

Catering

Once approved by THSNA, please place all catering orders directly with Audra Coleman at The Sheraton Grand Chicago, who will gladly assist you with all catering needs. Preliminary orders are due by April 6.

Audra Coleman
Email: Audra.Coleman@sheraton.com
Menus: https://sheratonsheratongrandchicago.menusaccess.com/?hid=3222

Sheraton Catering Menus: https://sheratonsheratongrandchicago.menusaccess.com/?hid=3222

Audiovisual Information

THSNA will provide standard A/V equipment including laptop computer on the podium, LCD projector, podium microphone, and projection screen in the satellite symposia/product theater rooms. You may order any additional A/V needs at your own cost by contacting us at thsna-av@thsna.org. Click here to download the AV price list. All A/V orders are due by February 16.

Promotions

Conference Program: The conference program will include session title, description, logo and CME information (if applicable). The deadline to have the information included in THSNA promotional materials is March 23.


Email Blast: THSNA will send an email blast listing all of the satellite events to summit attendees and will direct attendees to the website for detailed information. The THSNA Email blast will be sent 2 weeks before the meeting on April 8.

Exhibit Lead Retrieval

THSNA 2020 will offer lead retrieval options if you are interested in purchasing this service to track/ collect attendee information at your symposium. Additional information concerning lead retrieval options will be available on the conference website in January 2020.

Thank you, again, for being an important part of THSNA 2020. Please do not hesitate to contact us with any additional questions.