Please find below information and deadlines that will assist you with your organization's participation in THSNA 2026.

Service Kit

GES is the official conference exhibit services company.  Click here to access the THSNA 2026 service kit. Orders should be submitted to GES with payment before Wednesday, February 25 for best pricing.

Staff Registrations

Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Conference registration codes must be applied by Thursday, February 19.

Exhibit Directory Information

Please log into your exhibit account and add your company's most current description and logo to ensure that your directory listing is correct. All company information is due by Monday, January 26.

Please upload your high resolution logo for signage in EPS, PSD or AI versions here by Monday, January 26. If your logo is shared after January 26, we cannot guarantee it will be included in the summit signage.

Exhibitor Ancillary Meetings/Event Space

THSNA 2026 has meeting space available for ancillary meetings at the Oregon Convention Center. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE. All ancillary meetings requests should be placed by Monday, January 12. Room assignments will be confirmed the beginning of February.

Catering

Please place all catering orders directly with Andie Cuttifordi with Levy Restaurants at the OCC by email at [email protected]. Catering orders are due by Monday, January 26.

Catering Menus: https://www.thsna.org/2026/CateringMenu2025-2026.pdf

Audiovisual Information

THSNA will provide standard A/V equipment including laptop computer on podium, presentation remote with laser pointer, LCD projector, projection screen, podium microphone, gooseneck microphone on head table, and wireless handheld microphone for Q&A in the satellite symposia/product theater rooms. Please note standard A/V does not include a technician. You may order any additional A/V needs at your own cost by contacting us at [email protected]. Click here to download the AV price list. All A/V orders and room set preferences are due by Monday, January 26.

A/V for ancillary meeting space will be at your own cost. Please coordinate this order by contacting us at [email protected]. Click here to download the AV price list. All A/V orders are due by Monday, January 26.

If orders are not placed by January 26, you will be subject to a 15% late fee surcharge.

Exhibit Lead Retrieval

Please place your lead retrieval order by clicking here to view the THSNA 2026 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after February 19.

Thank you, again, for being an important part of THSNA 2026. Please do not hesitate to contact us with any additional questions.

Exhibit Dates/Hours

The times below are subject to change.

Exhibitor Move-in
Wednesday, March 19
12:00 PM - 7:00 PM

Exhibitor Disassembly
Saturday, March 21
10:30 AM - 10:00 PM

Exhibit Hall High Traffic Hours
Exhibit hall will be open duration of the program each day.

Thursday, March 19:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Break/Exhibits:
3:00 PM-3:45 PM
Hall Doors Close: 5:15 PM
Exhibit Hall Emptied & Locked: 6:00 PM

Friday, March 20:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Break/Exhibits:
4:30 PM-5:15 PM
Hall Doors Close: 6:45 PM
Exhibit Hall Emptied & Locked: 7:30 PM

Saturday, March 21:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Hall Doors Close: 10:30 AM